New: delivery areas, time slots and live tracking for your Online Store.

Hardware & Electrical

Run your hardware business, from quotation to collection.

Contractors ask for quotes, buy on credit and pay later. KhataBhai turns quotes into invoices, tracks what every customer owes and keeps stock right across your warehouses.

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A hardware business owner with a contractor at the counter

Quotation QT-0042

Gupta Constructions

Sample
  • PVC pipe 1 inch × 40₹7,600
  • Elbow 1 inch × 60₹1,500
  • Wire 1.5 mm × 4 bundles₹6,800
Converted to INV-311

Nothing retyped: the invoice carries the quoted items and rates.

A hardware business owner with a contractor at the counter

Sound familiar?

What hardware & electrical owners tell us, and how KhataBhai handles each one.

Quotes are written by hand and retyped as bills.
KhataBhai: Make the quotation once and convert it into an invoice, or a Sales Order first, in one step.
Contractor dues pile up and nobody follows up in time.
KhataBhai: Each contractor's dues, by how overdue they are, with payment follow-ups and WhatsApp reminders.
Reordering from suppliers depends on memory.
KhataBhai: Low stock alerts, and a purchase order in one step that you can receive in parts.

Quotes, challans and invoices without retyping

Every document turns into the next: a quotation into an invoice, a Delivery Challan into an invoice when the goods are accepted.

  • Special rates for your regular contractors
  • Delivery Challans for goods sent before the invoice
  • GST invoices shared on WhatsApp
Invoices list with paid and unpaid invoices, totals and amounts pending

Contractor dues under control

A page per customer with every invoice, payment and promise to pay, and a reminder in one tap.

  • Payment follow-ups with promised dates
  • Reminders on WhatsApp (Essential and above)
  • Credit limits that ask before going over
A customer's page with what they owe, a Send Reminder button, invoices, payments and follow-ups

Stock in every warehouse

Know what's on the shelf before you quote it.

  • Stock across Warehouses, with transfers (Grow and above)
  • Purchase orders received in parts
  • An Online Store for your range, or catalog only so buyers ask for prices
Items list with prices, stock, low stock warnings and a Show in store switch

A normal day in KhataBhai.

  1. 1

    A contractor asks for a price on WhatsApp

    Your customer
  2. 2

    You make a quotation with their special rates

    You
  3. 3

    The work is agreed: convert it into an invoice, or send the goods with a Delivery Challan first

    You
  4. 4

    Stock goes down in the warehouse you bill from

    Automatic
  5. 5

    A part payment is recorded, and the rest shows as due

    You
  6. 6

    When it's overdue, a reminder goes out on WhatsApp

    You
  7. 7

    Stock running low? Raise a purchase order in one step

    You

Getting started

Sign up with your phone number and add your items. For a hardware & electrical business, most owners start with Quotations, Customer dues and Purchase Orders, and turn on the rest when they need it.

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  1. Sign up with your phone number

    On the web or on WhatsApp. You confirm with a code sent on WhatsApp, no password.

  2. Add your items and customers

    One by one, or import an Excel or CSV file. Add opening balances too.

  3. Create your first invoice

    On the web or by message. Share the PDF on WhatsApp.

  4. Turn on your Online Store

    Pick a design, choose delivery or pickup and share your link. Online orders land in the same records.

FAQ

Questions, answered.

More in the help centre, or ask us on WhatsApp.

Can I convert a quotation into an invoice?

Yes. Convert it in one step, or turn it into a Sales Order first.

Can I track stock in two godowns?

Yes, on Grow and above. Add each as a Warehouse and move stock between them.

Does it work on WhatsApp?

Yes. Create invoices, check stock and record payments by message, voice note or photo.

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